DIPLOMA IN GRANTS MANANGEMENT

DIPLOMA IN GRANTS MANAGEMENT

Course Overview

To effectively receive, manage, and account for grants, organizations must establish strong financial systems and sound accounting practices. A key principle in grants management is that each grant should be treated as an independent cost center—meaning all income and expenditures related to a specific grant are tracked separately within the accounting system.

Grants management requires a careful balance between enabling project teams to deliver meaningful impact and ensuring full compliance with donor requirements. It plays a critical role in preventing the co-mingling of funds and ensuring that resources are utilized strictly for their intended purposes. Donors often specialize in sectors such as shelter, education, health, food security, and protection, and expect their funding to be directed accordingly.

This course is designed to equip learners with the knowledge and practical skills needed to allocate funds appropriately, ensure accountability, and maintain transparency in grant-funded projects.

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Core Principles of Grants Management

• Funds must only be used as outlined in the approved grant budget
• No expenditure should be made outside the approved grant scope or narrative
• Budget modifications must be approved by the donor before implementation
• All expenditures must be supported by valid and verifiable documentation
• Strong internal controls and checks and balances must be in place
• Regular financial monitoring is essential to prevent over- or under-spending

Adherence to these principles helps build donor confidence and strengthens organizational accountability and efficiency.

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Course Aim

The course aims to build the capacity, confidence, and technical skills of individuals responsible for managing donor-funded projects, ensuring compliance with financial requirements and enhancing opportunities for future funding.

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Training Objectives

By the end of this course, participants will be able to:

1. Understand key terms, conditions, and requirements of donor-funded grants
2. Ensure compliance with donor regulations and financial guidelines
3. Manage procurement processes and maintain proper supporting documentation
4. Effectively manage multiple donor-funded programs
5. Prepare accurate financial reports aligned with narrative reports
6. Understand the full grants management cycle and associated responsibilities
7. Identify and apply proper grant closure procedures

Course Duration

• Duration: 6 Months
• Start Date: 1st of every month
• Mode: Flexible / Self Paced

Course Modules

Module 1: Introduction to Grants Management

• Effective Grants Management
• Key Terminologies

Assignment

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Module 2: Project Design and Planning

• Solid Methodology
• Clear Objectives
• Competent Personnel
• Comprehensive Evaluation Plan
• Adequate Budget

Assignment

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Module 3: Negotiation and Acceptance Procedures

• Selection Process
• Negotiating Grant Awards
• Notification of Funding
• Acceptance of Grant Awards

Assignment

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Module 4: Coordinating Grants Management Tasks

• Creating and Maintaining Grant Files
• Coordination with Project Staff
• Coordination with Finance Teams
• Coordination with Evaluators

Assignment

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Module 5: Evaluation

• History of Evaluation Research
• Types of Evaluation
• Use of Logic Models
• Post-Evaluation Processes
• Working with Evaluators
• Common Evaluation Tools

Assignment

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Module 6: Audits and Monitoring

• Overview of Audit Guidelines and Standards
• Importance of Audits
• Types of Audits
• Audit Preparation
• Audit Report Components
• Monitoring Visits

Assignment

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Assessment

• Module Assignments
• Research Paper
• Final Examination

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Certification

Upon successful completion of the course, participants will be awarded a Diploma in Grants Management, demonstrating their competence in managing donor-funded programs in line with international standards.

How to Apply

1. Request and complete the application form

2. Email your form to: info@humanitarianstudies.org

3. Reach out on WhatsApp: +254 782 755 754 for any assistance